Constitution of the Pharmacy College Board at the University of Minnesota

Article I

Section 1:

The official name of this organization shall be Pharmacy College Board at the University of Minnesota.

Section 2:

The organization shall operate as a non-profit organization.

Section 3:

The organization shall abide by the applicable rules and policies of the University of Minnesota pertaining to student organizations: including complying with all local, state, and federal laws and regulations

Section 4:

All statements below pertain exclusively to the University of Minnesota College of Pharmacy professional students.

Article II

The Pharmacy College Board at the University of Minnesota has been constituted to represent the students of the College of Pharmacy in all appropriate venues, to protect and preserve their educational welfare and rights, to serve as a forum for the expression of their opinions, and to recommend or accomplish any action which College Board believes to be in the interest of the students and the College of Pharmacy. College Board shall have the power to create and amend such rules, regulations, and bylaws as are required by this Constitution of the Pharmacy College Board at the University of Minnesota, or which it shall deem necessary to accomplish these purposes. In addition, College Board shall:

  1. Maintain and improve student quality of life.

  2. Serve as the voice for the entire professional student body.

  3. Appoint/elect students to the College of Pharmacy Committees as requested by such Committees or by the Deans of the College.

  4. Secure such funds as are needed for the functioning of College Board in a manner that meets and fulfills the regulations of the University of Minnesota.

  5. Spend such funds as are available in a manner College Board deems necessary to meet the needs and interests of pharmacy students it represents.

Article III

Refer to Appendix A for information on election procedures and representative responsibilities.

Membership on College Board shall be defined as follows:

  1. All members shall be professional students currently enrolled in courses at the University of Minnesota College of Pharmacy. Exceptions shall be subject to review by the Executive Board.

  2. Two representatives from the Twin Cities Campus (both voting) and two representatives from the Duluth Campus (one voting, one non-voting) shall be elected from the first year Doctor of Pharmacy class before November 1 in the fall semester each year. They shall serve on College Board as representatives of the first year Doctor of Pharmacy class until their successors shall come into term in the following year.

  3. Two representatives from the Twin Cities Campus (both voting) and two representatives from the Duluth Campus (one voting, one non-voting) shall be elected from the first year Doctor of Pharmacy class during March or April of each year. They shall serve on College Board as representatives of the second year Doctor of Pharmacy class until their successors shall come into term in the following year.

  4. Two representatives from the Twin Cities Campus (both voting) and two representatives from the Duluth Campus (one voting, one non-voting) shall be elected from the second year Doctor of Pharmacy class during March or April of each year. They shall serve on College Board as representatives of the third year Doctor of Pharmacy class until their successors shall come into term in the following year.

  5. Two representatives from the Twin Cities Campus (both voting) and two representatives from the Duluth Campus (one voting, one non-voting) shall be elected from the third year Doctor of Pharmacy class during March or April of each year. They shall serve on College Board as representatives of the fourth year Doctor of Pharmacy class until their successors shall come into term in the following year.

  6. One representative from each of the following organizations shall be a voting member of College Board: Kappa Epsilon, Kappa Psi (one from each campus), Phi Delta Chi (one from each campus), Rho Chi, Minnesota Pharmacy Student Alliance (one voting member from one campus, one non-voting from the opposite campus), Phi Lambda Sigma, Center for Health Interdisciplinary Programs, Graduate and Professional Student Assembly (one from each campus), Honor Council (one from each campus), UMD PharmD, Multicultural Pharmacy Student Organization (one from each campus), PharmD. Fitness (one voting member from one campus, one non-voting from the opposite campus), and any other organizations acceptable to College Board. The aforementioned organizations may select representatives from their membership as they see fit. College Board members who represent students by serving as members of College Committees are non-voting members.

  7. By simple majority vote, College Board may grant full College Board membership with voting privileges to any student or organization deemed to represent an interested or essential point of view not already represented on College Board.

  8. Any individual shall hold only one voting position on College Board.

  9. Unless the majority of voting College Board members objects, the President may grant voting privileges to any non-voting member for the duration of any single meeting.

  10. The term of each new College Board shall commence at the end of the first meeting following the elections during the Spring Semester. Outgoing Board members shall transfer all necessary information, documents, and materials to incoming Board members prior to said meeting.

  11. College Board has the authority to declare a vacancy in a position if a member has been absent from two or more College Board meetings without adequate notification, defined as correspondence with the College Board Secretary or President prior to the absence. A two-thirds vote of College Board is required to declare a vacancy of a College Board position.

  12. The Executive Board has the authority to declare a vacancy in an Executive Board position if an Executive Board member has been absent from two or more Executive Board meetings without adequate notification, defined as correspondence with the College Board Secretary or President prior to absence. A two-thirds vote of the Executive Board is required to declare vacancy of an Executive Board position.

  13. Vacancies in elected or appointed positions occur when a position has not been filled, a member voluntarily resigns a position, or College Board declares a vacancy in a position and removes a member under the authority granted in Article III, sections K and L.

  14. Vacancies in elected or appointed College Board positions shall be filled as soon as possible. If a vacancy occurs during the fall semester, a special election shall be held to fill the position. If a vacancy occurs during the spring semester, the Executive Board shall appoint a successor who shall serve the remainder of the term.

  15. If a vacancy in the position of President occurs in the spring semester, after the spring election of the President-Elect the President-Elect shall succeed to the position of President. This rule shall supersede Article III, section N, and Article IV, section D, sub-section 2, where applicable.

  16. If a vacancy in the position of Chief Information Officer occurs in the spring semester, the Chief Information Officer-Elect shall succeed to the position of Chief Information Officer. This rule shall supersede Article III, section N, where applicable.

Article IV

The officers of the Executive Board shall consist of the President, President-Elect, Vice-President (same campus as President), Vice-President (alternate campus as President), Secretary, Treasurer (each campus), Member-at-Large (each campus), and Chief Information Officer (CIO). The President-Elect, Vice-Presidents (each campus), Secretary, Treasurers (each campus), and Members-at-Large (each campus) and CIO shall be elected in Spring Semester of each year by College Board membership as defined in Article III. Their terms of office shall end in Spring Semester of the following year after the new executive board has been elected. Upon election to office, the President shall no longer hold any voting position on the Board. The officers shall have the following duties:

  1. President

    1. Preside over and maintain order at all College Board meetings.

    2. Announce all business in order.

    3. Perform all administrative duties necessary and proper to facilitate the effective operation of the Board.

    4. Serve as a non-voting member of the Pharmacy Alumni Society Board of Directors.

  2. President-Elect

    1. Support the activities of the current President.

    2. Perform such duties as the President of the Board or the Board may direct.

  3. Vice-President, Twin Cities and Duluth campus

    1. Serve as Co-Chair of the Reimbursement Committee, which allocates, distributes, and documents student travel reimbursement.

    2. Perform such duties as the President or College Board may direct.

    3. Assume responsibility for the bulletin board or display case in the common area.

    4. Serve as a non-voting GAPSA representative and attend all GAPSA meetings unless prior notification of absence is reported to the Secretary or the President.

  4. Vice-President, alternate campus as President

    1. Preside over all meetings at which the President of College Board is absent.

    2. Assume the office of President of College Board whenever a vacancy occurs therein. This rule shall not supersede Article III, section O.

  5. Secretary

    1. Record the minutes of each meeting and communicate the minutes of the previous meeting.

    2. Communicate to the faculty and student body such resolutions and recommendations as College Board may adopt.

    3. Perform such duties as the President or College Board may direct.

  6. Treasurer (Twin Cities)

    1. Keep accurate and complete records of the financial transactions of College Board.

    2. Issue checks for expenses authorized by College Board or the President.

    3. Give a statement of finances to College Board as often as required, but at minimum, once per semester.

    4. Perform such duties as the President or College Board may direct.

  7. Treasurer (Duluth)

    1. Keep accurate and complete records of the financial transactions of College Board on the Duluth campus and report this information promptly to the Twin Cities Treasurer as per protocol.

    2. Issue checks for expenses authorized by College Board or the President.

    3. Give a statement of finances to College Board as often as required, but at minimum, once per semester.

    4. Perform such duties as the President or College Board may direct.

  8. Member-at-Large (each campus)

    1. Maintain continuity in College Board proceedings from year to year.

    2. Plan and direct faculty appreciation activities on his or her respective campus.

    3. Plan and direct Duluth Days in fall semester.

    4. Plan and direct Pharmacy Day in spring semester.

    5. Chair the planning committee with the MPSA planning chair to plan and direct Pharmacy Month.

    6. Perform such duties as the President, the Vice-Presidents, or College Board may direct.

  9. Chief Information Officer (CIO)

    1. Update and maintain the official website of College Board. This includes, but not limited to, updating the names and contact information (email address) of newly elected organizational representatives. Representative information updates should be made within two weeks of changes.

    2. Continually ensure web server reliability and compatibility.

    3. Train the new CIO to a competent level during the half-year overlap of terms.

    4. Archive all documents associated with the operation of College Board.

    5. Perform such duties as the President or College Board may direct.

Article V

The President shall call meetings at a designated time and place. A minimum of seven meetings per semester shall be held. Any two members of College Board may also call meetings, provided that written notice is given one week in advance..

Article VI

In the event of the dissolution of College Board, unless otherwise specified by the membership, residual assets shall be distributed to the following organizations according to the proportions below:

  • College of Pharmacy, University of Minnesota (100%)

Article VII

This Constitution may be amended in two different ways: by a two-thirds majority of the voting members of College Board, or by a majority of the professional students of the College of Pharmacy who cast a ballot. To be amended by College Board, proposals must be presented to College Board one week prior to balloting. To be amended by the student body, this Constitution requires a majority vote of the professional students of the College of Pharmacy who cast a ballot. Proposals for amending the Constitution must be presented to the student body at least one week prior to balloting. A final draft of the Constitution with proposed amendments will be presented to College Board one week prior to final approval.

As revised the spring of 1976

Typed and distributed January 1978/lfr

Revised September 1991

Revised May 1997

Revised March 2002

Revised March 2005

Revised April 2006

Revised September 2006

Revised December 2006

Revised April 2010

Revised April 2011

Revised March and April 2012

Revised April 2014

Revised April 2015

 

 

Bylaws of the Pharmacy College Board

  1. The Standing Committees of College Board, over which the Executive Board shall preside, shall include: Constitution and Bylaws Committee, Duluth Days Committee, Intercampus Relations Committee, Melendy Lecture Committee, Pharm. D. IV Paper Committee, Pharmacy Day Committee, and Travel Reimbursement Committee. Ad Hoc committees shall be appointed by the president as required.

  2. The rules contained in Robert’s Rules of Order, Newly Revised, shall govern College Board in all cases where applicable, and in which they are consistent with the Bylaws of College Board.

  3. A quorum shall consist of a simple majority of all the voting members of College Board.

  4. A quorum of the Executive Board shall consist of a simple majority of all the voting members of the Executive Board.

  5. The President shall authorize payments only up to the amount of $20.00 without the prior authorization of College Board.

  6. Nominations for officers of College Board shall be opened and announced to the College of Pharmacy at least one week prior to the election meeting. Nominations may then be made by the College of Pharmacy.

  7. Student organizations requesting money from College Board for professional projects shall submit a proposal stating the reasons and the amount of the money requested at least one week prior to disbursement. Discussion shall occur, if necessary, and the proposal shall be voted on in a timely manner.

  8. Amendment of these Bylaws shall be by a simple majority of all College Board voting members. All members shall be notified of the amendment proposals one week in advance of voting.

  9. If an organization or committee represented on College Board dissolves, removal of the organization or committee representative shall be enacted by simple majority vote of College Board voting members.

  10. With the exception of the President, non-voting members shall have the same rights and privileges granted to voting members, except for voting.

  11. All meetings of College Board and dual-campus subcommittees must be held by interactive technology such as iTV, video conferencing, or voice conferencing.

Revised October 1980

Revised September 1991

Revised May 1997

Revised March 2002

Revised March 2005

Revised April 2006

Revised April 2010

Revised April 2011

Revised April 2014

Revised April 2015

 

Appendix A

Pharmacy College Board – Student Representation to College Committees and Other University Organizations

 

 

Academic Standing Committee (ASC)

Student Membership

Odd year class: 1 PDIII (D)

Even year class: 1 PDIII (TC)

Length of Term

2 years

When Elected

Spring of 1st or 2nd year

Elected by

Class

 Obligations: Review student performance and make decisions on academic progress. The committee meets at least twice per year, at the end of each semester.

 

 

Admissions Committee

Student Membership

Odd year classes: 3 students (2 TC, 1 D)

Even year classes: 2 students (1 TC, 1D)

Length of Term

2 years

When Elected

Spring of 1st year

Elected by

Class

 Obligations: Review applicant files and make decisions on admission to the College of Pharmacy with the committee. The committee also shapes admissions policy and procedure. Members are expected to review approximately 60 applicant files and attend 9-10 meetings per year, primarily in the spring semester.

 

 

AHC Student Consultative Committee (AHC-SCC)

Student Membership

1 TC (PDII or PDIII)

1 D (PDII or PDIII)

Length of Term

1 year

When Elected

Spring of 1st or 2nd year

Elected by

College Board

 Obligations: Attend monthly meetings and advise the Academic Health Center leadership on students’ perspectives.

 

 

Assessment Committee

Student Membership

Even year classes: 1 PD I (TC)

Odd year classes: 1 PD I (D)

Length of Term

2 year

When Elected

Spring of 1st year

Elected by

College Board

 Obligations: Develop and lead the assessment process to improve the College’s academic programs and to facilitate the College’s professional program accreditation.

 

 

Central Council (CC)

Student Membership

1 PDIII (either campus)

Length of Term

1 year

When Elected

Spring 2nd year

Elected by

College Board

 Obligations: Attend Central Council meetings and represent all College of Pharmacy students to the committee.

 

 

Center for Health Interdisciplinary Programs (CHIP) (Twin Cities)

Student Membership

1 PDI, 1 PDII (voting member), 1 PDIII

Length of Term

3 years

When Elected

Fall 1st year

Elected by

Class

 Obligations: Represent the College of Pharmacy to CHIP, and attend their regular meetings.

 

 

Century Mortar Club (CMC)

Student Membership

1 PDII or PDIII (TC)

Length of Term

1 year

When Elected

Spring of 1st or 2nd year, or appointed to by the board

Elected by

College Board

 Obligations: Represent College of Pharmacy students at regular meetings of this alumni organization.

 

 

Class Representatives

Student Membership

4 from each class: 2 TC, 2 D

Length of Term

1 year

When Elected

Fall for PDI, Spring for PDII, PDIII, and PDIV

Elected by

Class

 Obligations: Represent the class at College Board and attend weekly College Board meetings. Help solve issues that pertain to the class and organize class meetings.

 

 

College Assembly (CA)

Student Membership

1 PDII or PDIII (either campus)

Length of Term

1 year

When Elected

Spring of 1st or 2nd year

Elected by

College Board

 Obligations: Represent all college students at the College Assembly.

 

 

Committee on Experiential Practice (CEP)

Student Membership

1 from each campus; PDII, PDIII, or PDIV

Length of Term

1 year

When Elected

Spring

Elected by

College Board

Obligations: Represent College of Pharmacy students to the committee and attend committee meetings.

 

 

Constitution and Bylaws Committee

Student Membership

1 student (PDII or PDIII) (either campus)

Length of Term

1 year

When Elected

Spring of 1st or 2nd year

Elected by

College Board

 Obligations: Represent College of Pharmacy students to the committee and attend committee meetings.

 

 

Education & Policy Committee (EPC)

Student Membership

1 from each class on each campus

Length of Term

4 years

When Elected

Fall of 1st year

Elected by

Class

 Obligations: Help the committee make decisions on the content and structure of the Pharm. D. curriculum.

 

 

Graduate and Professional Student Assembly

(GAPSA) / University Senate Representative

Ex Officio Membership

Vice presidents on each campus (non-voting on GAPSA Board)

Student Membership

2 TC (PDI, PDII or PDIII)

1 D (PDI, PDII or PDIII)

Length of Term

1 year

When Elected

Spring of 1st or 2nd year

Elected by

College Board

 Obligations: Attend regular General Assembly GAPSA meetings and monthly University Senate meetings. One representative shall serve as a member of the Reimbursement Committee as delegated by the Chair of the committee.

 

 

Honor Council (HC)

Student Membership

7 from each class, 4 TC, 3 D; one alternate from each class

Length of Term

4 years

When Elected

Fall of 1st year

Elected by

Class

 Obligations: Attend all scheduled HC meetings and cases/hearings as they arise. This requires schedule flexibility because cases can be brought to the Council at any time. Each HC member will also be assigned to serve as HC representative for 1 to 2 classes per semester.

 

 

MN Board Internship Committee (MBIC)

Student Membership

1 from each campus (PDII, PDIII, or PDIV)

Length of Term

1 year

When Elected

Spring

Elected by

College Board

Obligations: Represent College of Pharmacy Students to the committee and attend committee meetings.

Pharmacy Alumni Society (PAS)

Student Membership

College Board President & Additional Board Member (either campus)

Length of Term

1 year

When Elected

Spring of 1st or 2nd year

Elected by

College Board

 Obligations: Represent College of Pharmacy students to the committee and attend committee meetings.

 

 

Phillips Neighborhood Clinic (PNC)

Student Membership

1 student (PD2 or PD3)

Length of Term

1 year

When Elected

Fall of 2nd or 3rd year

Elected by

Pharm Care Coordinators (pharmacy students within PNC)

 Obligations: Maintain flow of information between College Board and PNC Operations and/or Administration. Attend PNC Operations meetings.

 

 

Student Affairs Committee (SAC)

Student Membership

Graduation year divisible by 3: D

Graduation year not divisible by 3: TC

Length of Term

4 years

When Elected

Fall of 1st year

Elected by

Class

 Obligations: Make decisions with the committee on awards and scholarship recipients. Attend at least 2 meetings in the spring and early summer.

 

 

Student Senate (SS)

Student Membership

1 PD2 or PD3 student from either campus

Length of Term

1 year

When Elected

Spring of 1st or 2nd year

Elected by

College Board

**Notice** -After candidate is elected they must then apply separately with the student senate

 Obligations: Represent the College of Pharmacy to ensure a student voice in University decisions of policy and process. Attend Student Senate meetings (about 6-7 a year) and vote on issues that affect all students. Report Student Senate agendas back to the College of Pharmacy.

 

 

Technology Committee (TC)

Student Membership

1 PD II or PD III from each campus

Length of Term

1 year

When Elected

Spring of 1st or 2nd year

Elected by

College Board

 Obligations: Represent College of Pharmacy students to the committee and attend monthly committee meetings. Make decisions with the committee regarding technological infrastructure and use in the College of Pharmacy.

 

 

College Board Positions

Position

Total Votes

TC Votes

Duluth Votes

President

0

Vice President Duluth

1

Vice President Twin Cities

1

Secretary

1

Treasurer Duluth

1

Treasurer Twin Cities

1

Members-at-Large Duluth

1

Members-at-Large Twin Cities

1

Chief Information Officer

1

4 PDI representatives

3

2

1

4 PDII representatives

3

2

1

4 PDIII representatives

3

2

1

4 PDIV representatives

3

2

1

2 Honor Council representatives

2

1

1

5 GAPSA representatives

2

1

1

2 MPSA representatives

1

1 CHIP representatives

1

2 Assessment representatives

0

1 Rho Chi representative

1

1 PLS representative

1

1 KE representative

1

2 KY representatives

2

1

1

2 PDX representatives

2

1

1

1 UMD PharmD representative

1

2 MPSO representatives

2

1

1

2 AHC-SCC representative

0

1 EPC representative

0

1 SAC representative

0

1 CC representative

0

1 CA representative

0

1 CMC representative

0

2 PAS representatives

0

2 Tech representatives

0

2 MBIC representatives

0

2 CEP representatives

0

1 PNC representative

0

1 SS representative

0

2 PharmD Fitness representatives

1