Constitution PDF

Constitution and Bylaws of the School of
Dentistry Council of Students
Revised March 3rd, 2015
Amended September 3rd, 2015

Preface

On February 6, 1995, in cooperation with the University of Minnesota Dental
Hygiene Program, the American Student Dental Association, and the American
Association of Dental Schools, the University of Minnesota School of Dentistry
Council of Students charged the authors of this constitution to draft a treatise
unifying the three organizations.


Article I

Name

The name of this organization shall be the School of Dentistry Council of Stu-
dents and shall hereafter be referred to as the “Council of Students.”
Article II

Mission Statement

The purpose of the Council of Students shall be to provide service and leadership
to the School of Dentistry students, clubs and organizations as a non-profit
representative governing body. The Council of Students shall:

1. Facilitate student communication and cooperation with faculty, staff, ad-
ministration, the University, alumni and the public.

2. Work to develop and implement appropriate policies and programs, both
dental and non-dental, which benefit students at the School of Dentistry,
the dental profession and the public.

3. Promote positive and professional academic experience of all School of
Dentistry students, be it in the classroom, laboratory, clinic or elsewhere.

4. Promote and foster collegiality and social interaction of the School of
Dentistry students, faculty, staff, administration and alumni.

5. Comply with all School of Dentistry and University policies and proce-
dures, as well as local, state, and federal laws and regulations. This in-
cludes, but is not limited to, the Board of Regents Policy on Diversity,
Equal Opportunity and Affirmative Action as they relate to group mem-
bership and access to programs.


Article III

Membership

Membership in the Council of Students will be open to all students enrolled
at the University of Minnesota School of Dentistry. There shall be no dis-
crimination of persons based on their race, creed, gender, handicap, disability,
nationality, or any other consideration as an individual. The Council of Stu-
dents will guarantee equal opportunity and access to membership, programs,
facilities and benefits to all persons. While any member may attend meetings
of the Council of Students, only officers listed in Article IV are extended voting
privileges.

Article IV Council of Students Officers

The officers of the Council of Students consist of the Executive Committee,
class officers listed in Section B, and representative officers listed in Section C.
Voting privileges are extended to these members unless otherwise noted. All
officers must be currently enrolled students at the University of Minnesota and
registered for at least six credits. Officers must also be in good standing with
the School of Dentistry Student Code of Conduct and be free of any sanctions
defined within the Board of Regents Policy of Student Conduct Code administered
by the Office for Student Conduct and Academic Integrity.
A The Executive Committee

The officiating body of the Council of Students will be a group called the Ex-
ecutive Committee. The Executive Committee shall be composed of the five

positions detailed in this section, elected from among the Council of Students

officers each year as specified by Article I, Section A of the bylaws. All Execu-
tive Committee members other than the President shall retain voting privileges

as Council of Students members.


A.1 President

The President shall organize and conduct meetings of the Council of Students,

serve on committees as specified in Article VII and coordinate the actions of

the Council. The President is the voice of the Council of Students to the School

and University. The President shall vote only to resolve a tie.


A.2 Vice President

The Vice President shall assume any or all duties of the president in the absence

of the official and shall undertake any special tasks assigned by the President

and the Council of Students. The Vice President will assure parliamentary

procedure is adhered to during the meetings. The Vice President serves as

the Council’s representative to PSG Legislature with the Secretary serving as

alternate.


A.3 Secretary

The Secretary shall take attendance, compose agendas and record minutes for

all Council of Students meetings and distribute them to all members in a timely

fashion. The Secretary will also serve as an alternate to PSG Legislature.


A.4 Treasurer

The Treasurer shall manage all monies and accounts of the Council of Students

and shall assist the President to renew the student organization status for the

Council each year.


A.5 Sergeant-at-Arms

The Sergeant-at-Arms shall coordinate the ordering and delivery of all meals

served at meetings of the Council of Students.


B Class Officers

Class officers are elected by their peers in accordance with the bylaws and serve

as general representatives of their class and assist with class needs without

necessitating affiliation with any specific University, Student, or Professional

Organization.


B.1 Annually Elected Class Officers

The Class President and two Vice Presidents from each Doctor of Dental Surgery,

Dental Therapy, and Dental Hygiene class will be officers of the Council of Stu-
dents and be extended voting privileges at all Council meetings. The Class

Officer members of the Council of Students fulfill their class-specific duties, as

well as attend all Council meetings and School of Dentistry committee meetings

to which they are assigned in Article VII.

B.2 Non-Annually Elected Class Officers:

The Class Webmaster facilitates the integration of technology into their class’

dental school experience, assists other Class Officers in planning events and

executing class duties, and assists the Lead Technology Officer and Council

Secretary to manage the electronic records and content of the Council of Stu-
dents. Class Webmasters are not subject to Article VI Section F requirements,

but may attend Council meetings and offer motions without voting privileges.


C. Representative Officers

The Representative Officers of the Council of Students are comprised of repre-
sentatives to University-wide organizations and governments, select representa-
tives from School of Dentistry registered student organizations, as well as Offi-

cers who otherwise assist in executing the functions of the Council of Students.

Representative Officers are extended voting privileges at all Council meetings.

Representatives must also attend all Council of Students meetings and provide

updates as warranted in order to retain their position and voting privileges.

C.1 University-wide Organizations and Governments

The Council of Students shall designate any School of Dentistry student who

shall represent the School to University-wide organizations and governments.

The Council shall annually elect one Professional Student Government (PSG)

Legislative representative; one Center for Health Interprofessional Programs

(CHIP) representative; one representative to the Student and University Sen-
ates; and one representative to the Academic Health Center Student Consul-
tative Committee (AHCSCC). The Council President shall appoint one PSG

Judiciary representative. All designated representatives must be recognized by

and abide by the rules of the organizations or governments they serve.

C.2 Student Organization Representatives

The Council of Students shall appoint the elected Vice President of the American

Student Dental Association (ASDA) and one representative from the American

Dental Education Association (ADEA) to serve as Representative Officers.

C.3 Officers rendering assisting with Council Functions

The Council shall further appoint one of the Class Webmasters to serve as Lead

Technology Officer for the Council of Students.

D Other Members

D.1 Student Members

All DDS, DT, DH and Graduate students are welcome to represent their peers

and to act as advisors to the Council of Students. No voting privileges are

extended to these members.

D.2 Director of Student Affairs

The Director of Student Affairs will be an advisor to the Council of Students

and attend all Council meetings. The Executive Committee may appoint by

four-fifths vote an alternate staff or faculty member if the need arises. This

non-voting position will be subject to ratification by the Dean of the School of

Dentistry.

E Unexpired terms

The Vice President, Secretary, Treasurer and Sergeant-at-Arms, in order, will

succeed the President for the remainder of the term. In the event that a posi-
tion on the Council of Students is vacated, the Executive Committee has the

authority to immediately appoint an interim member to the Council until the

vacancy is filled through a special election as outlined in Article I, Section B of

the bylaws.

Article V

Constitutional Amendments

A Proposing Amendments

The Constitution may be amended by two-thirds vote of those present, provided

an amendment was presented in writing at the previous meeting and a quorum

of the Council is present.

B Mandatory Revisions

It is mandatory that this Constitution be reviewed by a committee appointed

by the Council of Students every three years. The next revision will take place

in the Spring of 2018.

Article VI

Meetings

A Monthly Meetings

Regular monthly meetings of the Council of Students will be held during the

fall and spring semesters. If necessary, a second Council meeting may be held

within the same month to accommodate busier sessions. Summer meetings will

be held as necessary.

B Special Meetings

Special meetings of the Council of Students may be called by the President or

by petition to the President by five of the Council members.


C Quorum

A quorum will exist when the Executive Committee has three-fifths of its voting

members present.

D President Presides Over Meetings

Meetings will be conducted and lead by the President. In the event of absence

of the President the Vice President will conduct the meeting.


E Agendas

The Secretary will distribute the meeting agendas including time and place of

the meeting and notify the Council of any unscheduled meetings.

F Meeting Attendance

Attendance at all Council of Students meetings and other assigned committee

meetings by the members of the Council is mandatory. Failure of a Council

of Students Officer to attend two meetings within any given semester without

notification will result in termination of the officer’s position. If the Council

of Students Officer is also a Class Officer, a special election will be held to fill

the resulting vacancy as outlined in Article I, Section B of the bylaws. The

terminated member is not eligible for candidacy in the special election and may

not run for the same position until the next regular election in the spring.


Article VII


Committees


A Education Policy Committee


A.1 Powers and Duties

Members shall review and evaluate curricula to ensure consistency with the mis-
sion, goals, and objectives of the school, and to assure integrity, consistency, and

compliance with university grading policy. Members shall also assess course ob-
jectives and instructional units to ensure that course design, content, evaluation

methods, assigned clock hours, and teaching methods, including simulation, are

appropriate.


A.2 Membership

The Education Policy Committee shall include the Class Presidents from each

DDS and one Vice President from each DT class.

B Clinical Affairs Committee

B.1 Powers and Duties

Members shall develop new policies, procedures and programs to improve the

quality and scope of patient management policies and procedures. Members

shall also evaluate/monitor the implementation of clinic operations and policies

to ensure patient care is of the highest quality, and evaluate clinic education

programs on a continuing basis identify opportunities for improvement of patient

care and student learning environment.


B.2 Membership

The Clinical Affairs Committee shall include the Vice Presidents from each D3,

D4, DT2, DT3, DH3 and DH4 class.

C Student Affairs Committee

C.1 Powers and Duties

1. Review and recommend revisions to the student handbook.

2. According to the Codes of Conduct and Policies for the School of Den-
tistry and University, create a hearing board consisting of student affairs

committee members to hear and act on violations of the code of conduct

for students.

3. Hear and act on non-academic concerns from students regarding the op-
eration of the School of Dentistry.

4. Serve as a forum to identify and discuss issues that impact students and

faculty and to communicate those concerns to appropriate councils, com-
mittees, and administrators of the School of Dentistry.

5. Develop and coordinate activities that enhance student and faculty rela-
tions.


C.2 Membership

The Student Affairs Committee shall be comprised of the Vice Presidents from

each DDS, DT and DH class.


D Additional Committees

Committees shall be formed on a voluntary basis as needed to carry out the

activities of the Council of Students.


Article VIII

Dissolution of Organization

Upon dissolution of the Council of Students, all remaining funds will be dis-
tributed to the University of Minnesota School of Dentistry.

Bylaws

Article I

Elections

A Executive Committee Officers

1. Elections for Executive Committee Officers shall be held during the final

Council of Students meeting of the spring semester. This meeting will

include both incoming and outgoing Class Officers. The election will be

conducted by the Director of Student Affairs.

2. Nominations of Executive Committee Officers may be made after the

second-to-last Council of Students meeting of the spring semester and

continue until the election is held.

3. At the time of the election, self-nominations will be accepted.

4. Nominees must be notified of their nomination and will be allowed to

decline a nomination.

5. A speech no longer than three minutes must be given by each candidate.

6. Once tallying is finished, the candidate receiving the most votes for a

position is then considered to be the new Executive Committee Officer.

7. In the event of a tie, the outgoing President shall cast the final vote.

8. The Presidency will be voted on first, followed by Vice President, Secre-
tary, Treasurer, and Sergeant-at-Arms in that order.

9. All Executive Committee Officers must be elected Class Officers.

B Class Officers

1. Each DDS, DT and DH class shall elect one Class President and two Class

Vice Presidents.

2. Incoming D1, DT1 and DH3 elections are not to be held any earlier than

four weeks from the first day of fall classes and may include elections for

both class other student leadership positions such as class Webmaster and

student organization class representatives.

3. All elections for existing classes for the following year must be completed

two weeks prior to the final Council of Students meeting of the spring

semester. Elections for the DH classes will be completed before the end

of the summer session.

4. Nominations for Class Officers will be submitted to the presiding Class

Officers in the class ahead.

5. Each class must be notified two weeks prior to the date of the election.

Nominees must be notified of their nomination and be allowed to decline

a nomination.

6. Nominees will only be allowed to run for one position. The nominee must

decide before voting is begun if there is a conflict.

7. Write-in ballots will be accepted on election day.

8. A speech no longer than three minutes must be given by each candidate.

9. Voting will be by secret ballot and will be monitored and counted by the

presiding Class Officers in the class ahead.

10. The newly elected Class Officers will be the candidates receiving the great-
est amount of votes for their respective position.

11. Only one vote will be taken unless there is a tie. All ties will be broken

by an immediate run-off between tied candidates.

12. In the event that a Class Officer or other student leadership position is

vacated, a special election will be held by the Executive Committee (with

exceptions for any Committee members who are also members of the af-
fected class) within four weeks to fill the vacated position. Procedures

for special elections are otherwise identical to those listed in items one

through eleven of this section.

Article II

Bylaw Amendments

Bylaws may be amended by two-thirds vote of those present, provided an amend-
ment was presented in writing at the previous meeting and a quorum of the

Council is present.

Article III

Budget Guidelines for Council of

Students Funds

A Funding Requests

Registered student organizations may request funds from the Council of Stu-
dents. In order for funding to be considered, all School of Dentistry students

must be invited to the event in which the funding will be used and a funding

request form must be submitted to a Council of Students member or the funding

request folder 24 hours prior to the Council meeting. Representative Officers

may not vote on funding requests submitted by their own organization.

B Class Funds

B.1 Purpose

The purpose of Council of Students class funds is to support the dental and

non-dental interests of the student body. The Council of Students’ role is not

to regulate or endorse the student body’s interests, but rather to protect and

facilitate access to enriching activities.


B.2 Allocation

The allocation of Council of Students class funds is as follows: each DDS class

receives $1000 per academic year, each DT class receives $100 per academic

year, and each DH class receives $250 per academic year.

B.3 Criteria for class funds

Events funded via class funds must be open to and benefit the entire class. The

Class Officers must publicize events in a timely manner via flyers or an email

to the class. Class funds should be spent on an event not otherwise funded by

another group or organization. Events funded via class funds must be posted

on the student calendar in a timely manner. Appropriate uses of class funds

include but are not limited to food, supplies, instructors for classes, advertising,

and publication. Any unused funds will be returned to the Council of Students

general fund at the end of each academic year.

C Reimbursement

Receipts for all purchases must be presented to the treasurer. A description

of the event and a copy of the email or flyer advertising the event must be

submitted to the treasurer in order to be reimbursed for the event.


D Limits on appropriations

Expenditures must be in line with University guidelines (e.g. funds may not

be used for the purchase of alcohol). If the budget of a class event exceeds the

class fund, a request must be made to the Council of Students and discussed at

a Council meeting prior to the event.


Article IV

Class Officer Job Descriptions

A Class President

The Class President acts as the voice of the class, attends all Council of Students

meetings as an officer with voting privileges, attends all assigned committee

meetings as outlined in Article VII of the Constitution, communicates with the

faculty and acts as the class liaison to the Office of Student Affairs. This position

is re-elected annually.

B Class Vice President

The Class Vice President attends all Council of Students meetings as an officer

with voting privileges, attends all assigned committee meetings as outlined in

Article VII of the Constitution, assists the Class President in planning class

events and executing class duties. This position is re-elected annually.

C Class Webmaster

The Class Webmaster organizes and disseminates digital media for the benefit of

the class. Responsibilities include updating and maintaining the class webpage,

cloud storage, and social media as necessary. The Class Webmaster may assist

the other Class Officers, attend Council meetings and offer motions, but is a

non-voting member of the Council of Students. This position is not re-elected,

unless vacancy requires.

Constitution Amended: March 3rd, 2015

Signed:

Michael Regan Anderson, President 4/9/15

Jeremy Berger, Vice President 3/3/15

Stephen Sylwestrak, Secretary 3/3/15

Amber Kroke, Treasurer 3/3/15

Megan Vasko, Sergeant-at-Arms 3/3/15